The
Legal Aid in Criminal Proceedings (Costs) Rules (Northern
Ireland) 1992 ("the 1992 Rules") set out the
principal rules relating to the assessment of criminal legal
aid costs. The 1992 Rules were made by the Lord Chancellor
after consultation with the Lord Chief Justice, the Attorney
General and the Rules Committees of the three courts and
with the approval of the Treasury. The recital to the Rules
recorded that regard had been had to the principle of
allowing fair remuneration according to the work reasonably
undertaken and properly done. Under Rule 4 it is provided
that costs in respect of work done under a Criminal Aid
Certificate shall be determined by "the appropriate
authority" in accordance with the Rules and in
accordance with directions as issued by the Lord Chancellor.
The appropriate authority is a committee of three persons
selected from a panel appointed by the Lord Chancellor as
constituted in accordance with paragraph 3. In determining
costs the appropriate authority shall subject to and in
accordance with the Rules take into account all the relevant
circumstances of the case including the nature, importance,
complexity and difficulty of the work and the time involved
and shall allow remuneration according to the work
reasonably undertaken and properly done. Rule 5 sets out how
claims for payment should be submitted. Rule 6 contains
provisions relating to the determination of fees and what
work may be allowed for. Rule 5(2) provides that a claim for
costs must be submitted to the appropriate authority and
shall be accompanied by the Criminal Aid Certificate and any
receipts or other documents in support of any disbursements
claimed. Under Rule 5(3) the claim must summarise the items
of work done and the various other matters set out in
paragraphs (a) to (e). Under Rule 6(1) subject to Rule 6(5)
the appropriate authority may allow work done by fee earners
in the classes of work therein referred to (such as
preparation, taking instructions, interviewing witnesses
etc., advocacy, attendance at court, travelling and waiting
and dealing with routine letters). Rule 6(2) provides:
"The appropriate authority shall consider the claim,
any further particulars, information or documentation
submitted by the solicitor under Rule 5 and any other
relevant information and shall allow –
(a) such work as appears to it to have been reasonably
undertaken and properly done under the Criminal Aid
Certificate including any representation or advice which
is deemed to be work done under that certificate (by a fee
earner, classifying such work accordingly to the classes
specified in paragraph 1 as it considers appropriate and,
(b) such time in respect of each class of work allowed by
it (other than dealing with routine letters written and
routine telephone calls) as it considers reasonable; and,
in any proceedings which are specified in paragraph 1(2)
of schedule 1 part 2 the appropriate authority shall
proceed in accordance with the provisions of paragraph 3
of that part of that schedule."
Rule 6(3) goes on to provide that subject to paragraph
(2) and (4), the appropriate authority shall allow fees work
allowed by it under this Rule in accordance with schedule 1
part 1; provided that, where any work allowed was done after
30th June 1993, it may allow such fees as appear
to it to be fair in remuneration for such work having regard
to the rates specified in that part of schedule 1.
Rule 6(4) provides that in the case of Crown Court
proceedings, High Court bail applications and appeals to the
County Court the fees allowed in accordance with part 1 of
schedule 1 shall be those appropriate to the relevant grades
of fee earners as the appropriate authority consider
reasonable being the grade of senior solicitor, solicitor or
fee earner of equivalent experience or an apprentice or
pupil to a solicitor or fee earner of equivalent experience.
There are detailed provisions establishing mechanisms for
the certification of costs by the Taxing Master who may vary
the amounts and certify the costs in any greater or lesser
amount as he thinks fit having regard to the principle of
allowing fair remuneration according to the work reasonably
undertaken and properly done subject to the right to request
a review. Rule 12 makes provision for a power to make a
re-determination of costs by the appropriate authority on
application by a solicitor subject to a right of an
aggrieved solicitor to apply to appeal to the Taxing Master
further provisions made for appeals from the Taxing Master
to the High Court.
[4] On
the question whether the Lord Chancellor should himself have
made the most recent Rules the Rules were made by a Minister
within the Department. The Carltona principle applies
to the making of subordinate legislation. As stated in Wade
and Forsythe on Administrative Law 8th Edition
at page 865:-
"If Parliament confers power upon A the evident
intention is that it shall be exercised by A and not by B
but where power is conferred upon a minister, it is, as we
have seen, taken for granted that his officials may
exercise it in his name since that is the normal way in
which Government business is done. This is as true of
legislative as of administrative powers. Many ministerial
regulations, though made in the minister's name, are
validly signed by officials with or without the minister's
official seal."
The well established Carltona principle is as stated by
Lord Green in Carltona Limited v Commissioners of Works
[1943] 2 All ER 560:
"The duties imposed upon ministers and the powers
given to ministers are normally exercised under the
authority of the ministers by responsible officials of the
Department. Public business could not be carried on if
that were not the case. Constitutionally, the decision of
such an official is, of course, the decision of the
minister. The minister is responsible and it is he who
must answer before Parliament for anything that his
officials have done under his authority."
While the Lord Chancellor has a unique set of functions
under the constitution that in itself is no reason for
concluding that the Carltona principle is
inapplicable in the present context. The original 1981 Order
conferred power on the Secretary of State to make such rules
and the power was subsequently vested in the Lord Chancellor
as head of the Lord Chancellor's Department (now known as
the Department of Constitutional Affairs). I am satisfied
that the Minister had the power to make the rules.
The Lord Chancellor's Case
[14] Mr
Sales on behalf of the applicant, in addition to meeting the
substantive case put forward by the applicant, contended
that the court should reject the applicant's case on the
grounds that:
(a) the claim was well outside the time limit for a
judicial review challenge to the making of the Rules, the
latest set being those in 2002 when the application was
originally launched. Many transactions have gone through on
the basis of the Rules from 1998 onwards and if the court
were to intervene now to declare invalid the regulations
which were never the subject of challenge in the past and to
the present application severe administrative dislocation
would result;
(b) the court should decline to grant the relief being
sought (which is discretionary) having regard to the failure
of the applicant to provide full and frank disclosure of
information relevant to the claims being put forward and in
particular the claim that the Lord Chancellor was wrong to
conclude that there was some erosion in real value of work
done for each hour of fees claimed between 1992 and 2003. Mr
Andrews' affidavit highlighted the deficit in information
adduced by Mr McCann. It is contended that the applicant has
failed to provide concrete information and relies simply on
a generalised abstract proposition.
[15] The
Lord Chancellor's argument against the applicant's case
proceeds along the following lines:
(a) The Lord Chancellor was not acting irrationally or
perversely in setting fees as he did. There was evidence
that the average cost per case was increasing over time at
substantially more than the rates of inflation. He was
entitled to consider that the practical value of each
claimed hour was being eroded over time. I accept that the
Lord Chancellor was not acting illegally or irrationally in
his approach.
(b) There is no clear objective standard of "fair
remuneration". He was entitled to have regard to the
fact that the rates of income for criminal legal
practitioners was healthy and that there was no shortage of
practitioners ready to do the work. The Lord Chancellor did
have regard to the principle of fair remuneration. The
concept of fair remuneration does not involve an appeal to a
clear objective legal standard. An evaluative judgment is
called for having regard to a range of factors including the
state of the market for legal services, whether it is
reasonable to expect practitioners to do the work for a
particular fee and so on. I find no error of law in that
approach.
(c) The Lord Chancellor was entitled to have regard to
the fact that the overall outflow of funds to criminal legal
aid year on year exceeded inflation. The legal profession
overall has done well out of the system. Again there was
nothing illegal in the Lord Chancellor's approach.
(d) The Lord Chancellor was entitled to make an
assessment of time and value of the work represented by each
hour claimed in relation to fees from the legal aid fund.
Again it was open to the Lord Chancellor to approach his
decisions in that way.
(e) The A + B approach adopted in civil cost taxation is
not relevant or necessarily relevant in the context of
criminal legal aid costs. It was open to the Lord Chancellor
to approach the matter in that way.
[18]